How To Nail Your Role As A Wedding Officiant For A Friend Or Loved One
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Key Takeaways
- To legally officiate a wedding you must get ordained and register with local authorities so the marriage is recognized.
- Personalize the ceremony by meeting the couple, learning their story and writing a script that reflects their unique relationship.
- On the wedding day arrive early, manage ceremony logistics smoothly, finalize the marriage license.
If you’ve been asked to officiate a wedding it should be considered the highest honor, but there’s a lot you need to know. This article will walk help you navigate the process, including understanding legal requirements, the right way to prepare, and how to ensure everything goes smoothly on the big day.
Legal Requirements
Before you become a wedding officiant you need to understand the legal requirements. To legally officiate a wedding you must first get ordained, which gives you the official authority to perform the ceremony. Marriage laws vary by state so research the specific legal requirements for officiants in your state or country.
The officiant is also required to sign and submit the marriage certificate. “Make absolutely certain that everyone involved has researched the legal requirements beforehand about when to obtain a license and submit and even how to sign,” cautions Roxanne Hunt, a veteran officiant in Los Angeles who has officiated over 400 ceremonies around the world. “There are very specific requirements on filling things out and a slight error such as using the wrong color pen, crossing something out, a smudge or fingerprint, will most likely invalidate everything and you will be required to obtain and fill out another license.”
Getting Ordained
Getting ordained online is a quick and easy way to become a wedding officiant. Organizations like Universal Life Church and American Marriage Ministries offer online ordination programs that certify you as a marriage officiant. These programs are designed to be easy and user friendly, often just a few clicks to complete the process. Some programs may charge a fee ranging from $20 to $50 for certification but the convenience and speed makes it a popular choice.
If choosing to be ordained online, many regions require you to register with local authorities to be recognized as a legal wedding officiant. This registration process typically involves submitting proof of ordination to your local county clerk’s office.
Another option offered by many states is the deputy-for-a-day program, which allows you to register with the state to be authorized to officiate one wedding on a given day. In California you only need to be older than 18 and present a photo ID. Check the regulations of the county the ceremony will be performed in to make sure you adhere to all local legal requirements.
Meet the Couple
Meeting the couple is a key part of personalizing the ceremony and it’s something . This initial meeting helps you understand the couple’s love story and their vision for the ceremony. During this time you can discuss specifics like ceremony length, vows, tone and details about their relationship. “Most people know wedding ceremonies from watching The Bachelor or a RomCom,” says Hunt, “You are not obligated to do any of that.”
Writing the Ceremony Script
Writing the ceremony script is a key part of the officiant’s role. The script can be as creative as possible. “You only need to sign the paperwork and pronounce the couple husband and wife. Otherwise there are no rules,” advises Hunt.
Using personal stories and favorite moments about the couple will enhance the personal touch. Hunt thinks humor is a nice touch but there is no need for “stand-up comedic moments.” Memorization isn’t necessary but being comfortable enough to look at the couple and the audience frequently is must. As for length, Hunt recommends that 20 - 25 minutes is appropriate for most weddings.
Ceremony Planning Session
Conducted ideally four to six weeks before the wedding and after you’ve written the script, this planning session with the couple helps ensure you’ve crafted the ceremony they have in mind. During this session you can discuss how the couple wants to say their vows and review and edit specific wording. This is a great time to get the full list of participants and their walking order for the processional.
On the Day of the Ceremony
Arrive Early
Make sure you arrive early and do a final check to ensure everything is ready. There is no bigger bride and groom nightmare than the officiant of their choosing arriving late to the ceremony. Set three alarms, give yourself triple the time to get there. Getting there on-time is getting there late. You need to be early!
Assist With Pre-Ceremony Coordination and Places
A well coordinated ceremony requires good management of the logistics. The processional may include parents, kids, the wedding party and any chosen individuals or animals. As the officiant The officiant starts speaking once everyone is in place and standing where they’re supposed to be.
Hunt has another very important piece of advice for the start of the ceremony: “It may seem obvious to you as you read this, but if you have the guests stand up to honor the couple as the bride walks down the aisle, remember to ask them to be seated afterwards.”
Stepping Aside After the First Kiss
When the couple has their first kiss, Hunt advises that it’s important for the officiant to step aside to allow the photographers to capture this special moment without the officiant hovering over them in the middle of the photo. It’s not something many people think of until they see the photos and it’s too late.
Finalizing the Marriage License
Finalizing the marriage license is the last step in making the union official. The couple must apply for the marriage license themselves as the officiant cannot do it for them. After the ceremony the officiant’s final task is to have the couple sign the marriage license. The marriage license must then be returned to the issuing government office to officially recognize the marriage.
